Privacy Policy – Sustainability Careers – Jobs To Fight Climate Change

Clim8 Invest (“Clim8”, “We” or “the Company”) values your trust and is committed to the responsible management, use and protection of personal information. This applicant privacy notice (“Notice”) describes our policies and practices with respect to data privacy with regards to the Careers website.

What is the purpose of this Notice?

We are committed to protecting and respecting your privacy. This Privacy Notice sets out the basis on which any Personal Data we collect about all users of our site (“you”), or that you provide to us through www.clim8careers.com (our site), will be processed by us.If you have any questions about this notice you can email us at hello@clim8invest.com

This Privacy Policy explains what we do with your personal data, whether we are in the process of helping you find a job, continuing our relationship with you once we have found you a role, providing you with a service, receiving a service from you, using your data to ask you for assistance in relation to one of our candidates or you are visiting our careers website.

The Privacy Notice is applicable to Candidates, Clients, Suppliers and other people whose data we will store and collect in order to provide our recruitment services and/or other persons with whom we make contact. This notice applies to visitors to our site who do not register as well as those that do.

We are a Data Controller. This means that we are responsible for deciding how we hold and use personal information about you, and for explaining this clearly to you.

Please read this Privacy Notice carefully to understand what we do with your personal information and what rights you have in relation to our activities.

Key terms and definitions

Term	Definition
Client	Refers to any company or entity that we engage with and provide recruitment services to in the form of sourcing suitable candidates and promoting their business through our channels.
General Data Protection Regulation	This is the EU Regulation (EU) 2016/679 (General Data Protection Regulation)(“GDPR”) and is the grounds upon which this notice is written
Personal Data	The GDPR defines personal data as any information relating to an identified or identifiable natural person. Any identifiable person is one who can be identified, directly or indirectly
Registered Candidate	Is any Candidate that has applied directly via the Clim8 Careers website
Supplier	Is any entity, firm or holding which Clim8 has partnered or associated itself with for the smooth running of its operations and business activities

Information we collect from you and about you and how use complies with the law

Information	How we use your information	How our use complies with the law
Registered Candidate If you register as a Candidate we collect your name and contact details, including name, email address, your preferred work location and sector. We only collect information relevant which will allow us to source an opportunity for you. We process information contained in any CV that you upload	To provide you with services via the website	We process the information you provide to us for the legitimate interest of us providing services to you. We are allowed to do this as long as we do not disproportionately intrude on your privacy.To the extent that you include any special category data in your CV, we process this with your consent.
For Registered Candidates we will use in the future an automated process to evaluate your personal information against positions that are available and consider whether you would be suitable for a position, sending you specific roles that might be aligned with your interests	To ensure that we only match you for suitable roles	Such processing is necessary for the legitimate interest of managing our recruitment process. We are allowed to do this as long as we do not disproportionately intrude on your privacy To contest the use of the automated process please refer to clause 6 of this notice
Clients For Clients and prospective Clients, we collect the name, job title and business contact information of your employees or other representatives	To provide services to Candidates and Clients	The information is necessary to enter and to perform the contact between us and our client Such processing is necessary for the legitimate interest of managing our recruitment process
Suppliers For suppliers and prospective suppliers of services to our business, we collect the name, job title and business contact information of your employees and other representatives	To enable us to enter and perform the contract between us and the supplier	This information is necessary to enter and to perform the contract between us and our Supplier
We process background information relating to our past dealings with Candidates, Clients and Suppliers	To inform and improve our services	For the legitimate interest of informing and improving the services we provide. We are allowed to do this as long as we do not disproportionately intrude on your privacy

Information we collect about you

Information	How we use your information	How our use complies with the law
Information about your preferences and the types of service you are interested in via the cookies on our website (please see further information below)	To improve the services we offer to you and others. To provide you with information about other products and services which we think may be of interest to you	It is necessary for our legitimate interests to ensure the smooth running of our website. We are allowed to do this as long as we do not disproportionately intrude on your privacy. You can disable cookies on your browser
Background information relating to our past dealings with you	To inform and improve our service	For the legitimate interest of informing and improving the service we provide to you We are allowed to do this as long as we do not disproportionately intrude on your privacy
Technical information, including the Internet Protocol (“IP”) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform via cookies on our website (please see further information below)	To improve the services we offer to you and others; and for the purposes of fraud protection and credit risk reduction	It is necessary for our legitimate interests to ensure the smooth running of our website We are allowed to do this as long as we do not disproportionately intrude on your privacy. You can disable cookies on your browser
Information about your visit, including the full Uniform Restore Locators (“URL”) clickstream to, through and from our site (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page	To improve the services we offer to you and others; and for the purposes of fraud protection and credit risk reduction	It is necessary for our legitimate interests to ensure the smooth running of our website. We are allowed to do this as long as we do not disproportionately intrude on your privacy. You can disable cookies on your browser

Sharing Information

We share your information with third parties as follows:

With other members of Clim8 for the legitimate interest of the smooth running of our business;
If we sell any business or assets, in which case we may disclose your personal information to the prospective buyer of such business or assets;
If we have a legal obligation to do so;
For the purposes of fraud protection and credit risk reduction.

If you object to our sharing or continuing use of your personal data with any specific third parties please email hello@clim8careers.com

If you fail to provide personal information

You are required to provide the personal information set out in the tables above. Without this we will not be able to provide our services to you.

Your duty to inform us of any changes

We want to be sure that the personal information we hold about you is accurate and current.
Registered Candidates can see what information we hold and update it when anything changes by updating an employee of Clim8 directly through hello@clim8careers.com

Change of purpose

We only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

If we want to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis that allows us to do so.

We may process your personal information without your knowledge or consent but only where this is required or permitted by law.

Automated decision-making

Automated decision-making takes place where an electronic system uses personal information to make a decision without human intervention. We are allowed to use automated decision-making where we have notified you of the decision and it is necessary to perform the contract with you.

If you are a Registered Candidate via the website we may use algorithms on our website to match your personal profile with suitable roles.

If you do not want your personal profile to be formulated using our automated decision-making algorithms, please email [insert email address] or contact [insert contact number]

Where will we store your personal information?

Any personal information that you submit to us will be held on secure servers, based within the European Economic Area (“EEA”).

Data Security

We have put in place:

Appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed;
Procedures to deal with any suspected security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

How long will we keep your personal information for?

We will keep your personal information on our database for as long as you remain actively engaged with us, to allow us to securely review and delete inactive records unless otherwise required by law.

Your rights

You have the following rights:

To be told what we are doing with your personal information. We do this by providing you with this Privacy Notice;
To correct or update the personal information we hold about you to object to the processing of your personal information;
To request a copy of the personal information we hold about you;
To ask us to delete the information that we hold about you where there is no good reason for us to continue to process it;
To ask us to stop processing your personal information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground;
To ask us to restrict how we use your personal information for a period of time if you claim that it is inaccurate and we want to verify the position or in some other limited circumstances;
To ask us to send your personal information to another organisation in a computer-readable format;
To complain to the Information Commissioner’s office if you are unhappy with our use or your personal data: you can do this at https://ico.org.uk/concerns/. Do contact us straight away if you consider that we are not handling your personal information properly so we can try to resolve the problem.

If we delete your personal information or restrict our use of it, we will not be able to provide services to you.

If you want to exercise any of your rights, please email [insert email address] or contact [insert contact number]. We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights).

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